Team Management

Effective collaboration starts with clear roles and permissions. Learn how to manage your team in Release Cadence.

Organization Roles

Organization roles control access across all projects:

Owner

• Full access to everything
• Manage billing and subscription
• Delete the organization
• Assign and remove any role

Admin

• Create and manage projects
• Invite and remove team members
• Manage organization settings
• Cannot manage billing or delete organization

Member

• Create and edit features
• Create surveys and view responses
• Post to social media
• View all projects

Viewer

• View projects and features
• View survey responses
• Cannot create or edit content
• Read-only access

Project Roles

Project roles provide granular control over specific projects:

Maintainer

• Full control over the project
• Manage project settings
• Add and remove team members
• Delete the project

Contributor

• Create and edit features
• Create surveys
• Post updates
• Cannot change project settings

Viewer

• View project content
• Read-only access
• Cannot create or edit

Inviting Team Members

Send an Invitation

1. Go to Settings → Team Members
2. Click "Invite Member"
3. Enter their email address
4. Select their organization role
5. Optionally assign to specific projects
6. Click "Send Invitation"

Invitation Process

• Invitee receives an email with a link
• They create an account or sign in
• They accept the invitation
• They immediately get access

Pending Invitations

View and manage pending invitations:

• See who hasn't accepted yet
• Resend invitation emails
• Cancel invitations

Managing Team Members

Changing Roles

1. Go to Settings → Team Members
2. Find the team member
3. Click the role dropdown
4. Select a new role
5. Confirm the change

Removing Team Members

1. Go to Settings → Team Members
2. Find the team member
3. Click "Remove"
4. Confirm removal

Project-Specific Access

Adding Members to Projects

1. Open the project
2. Go to Project Settings → Members
3. Click "Add Member"
4. Select from organization members
5. Choose their project role
6. Click "Add"

Removing from Projects

Remove someone from a specific project without removing them from the organization:

1. Open the project
2. Go to Project Settings → Members
3. Find the member
4. Click "Remove from Project"

Teams (Coming Soon)

Teams allow you to group members and assign them to multiple projects at once:

Use Cases

• Engineering Team: Access to all technical projects
• Marketing Team: Access to public-facing content
• Client Teams: Separate teams for each client (agencies)

Benefits

• Manage permissions at scale
• Onboard new members faster
• Organize by department or function
• Simplify access control

Collaboration Best Practices

Activity & Audit Log

Track team activity (available on Pro and Enterprise plans):

• Who created or edited features
• Who invited or removed team members
• Who changed project settings
• Who posted to social media

Team Size Limits

Team member limits by plan:

• Basic: 5 team members
• Pro: 15 team members
• Enterprise: Unlimited

Need more seats? Upgrade your plan or contact sales for custom pricing.

External Collaborators

Clients

Give clients view-only access to their projects:

• Invite with Viewer role
• Assign to specific projects only
• They can see progress but not edit

Contractors

Give contractors temporary access:

• Invite with Contributor role
• Assign to relevant projects
• Remove when engagement ends

Beta Testers

Beta testers don't need team access:

• Share public roadmap link
• They can vote and comment
• No organization access needed

Tips for Success

1. Onboard Properly: Show new members around and explain your workflow
2. Set Expectations: Clarify roles and responsibilities upfront
3. Communicate: Use comments and mentions to keep everyone informed
4. Trust Your Team: Give people autonomy to do their work
5. Review Access: Regularly audit who has access to what